Barton Rovers Football Club Constitution

1. The club will be known as Barton Rovers Football Club.

2. The aim of the club will be to promote junior football in Barton under Needwood and surrounding villages.

3. The officers of the club shall consist of:

Chairman
Vice Chairman
Secretary
Treasurer
Development Officer
Club Welfare Officer
HSC Liaison Officer
Mini Football Representative
Youth Football Representative

4. The officers of the club shall collectively be the Management Committee of the club. They will be elected at the clubs Annual General Meeting.

5. The Committee will meet at least every six weeks or more frequently as needed to progress the aims of the club.

6. The management committee may delegate to other individuals or sub-committees of the club authority to progress the club aims. Such powers being subject to prior approval of the management committee.

7. The AGM shall be no later than 30th June each year on a date fixed by the management committee.

8. Notice of all meetings, with a copy of the agenda, shall be forwarded to all committee members seven days prior to the meeting. In the case of the AGM, parents of players or potential players will be given notice of the date of the meeting.

9. No less than four committee members must be present for a meeting to be quorate.

10. A committee member seconded by one or more members with the prior agreement of the Chairman, or in his absence, the Vice Chairman, may call an emergency meeting of the club.

11. The club accounts will be audited and submitted to the AGM each year. The Treasurer will report on the financial position of the club at each meeting. The Treasurer, for general expenditure by the club, may hold an imprest account of up to £50. Should the club be disbanded, then any monies in the club account will be equally distributed to all parents of the registered players, once any club debts have been settled. Where such debts remain it will be the joint responsibility shared equally amongst the management committee to settle these.

12. All club decisions will require a formal resolution by the committee. A proposal for the resolution may be made by any committee member and must be seconded by another member through the chair. Counter proposals may be submitted. All committee members will have one vote. Where more than one proposal is made the Chairman will put them to the vote. In the case of no resolution following votes being made, the Chairman will exercise a casting vote so that the club can reach a decision.

13. The management committee may co-opt such advisors as it believes are necessary to the committee. Such advisors will not have any voting rights.

14. Parents of players may raise any concerns with their teams’ Parent Representative for the committee to consider. If the committee decide first hand information is needed, the parent and the player may be invited to give this at the meeting.

15. All players shall be made aware of their Parent Representative and of the Club Welfare Officer.

16. All players will be classed as registered with the club on receipt of signed Registration Forms and if up to date with their club subscription. The charges for club subscription will be reviewed each year at the AGM. Subscriptions are to be paid as and when notified by the committee.

17. Barton Rovers Football Club recognises the Holland Sports Club’s policy to adopt East Staffs’ low-income benefit scheme and will give a 50% discount to the subscription fee on presentation of the scheme card.

18. All players, parents, managers, club supporters and club officials shall be bound by the club Code of Conduct, which will be taken as agreed on registration with the club. They shall also abide by the Football Association Code of Conduct. Normal player discipline is the responsibility of the team managers. Where a serious breach of discipline arises then the management representatives of that players’ team may bring it to the attention of the management committee. If the committee decide that the breach of discipline is sufficiently serious then those involved will be asked to answer any allegations at the committee meeting either in writing or in person. Where a player attends a committee meeting then the child’s’ parents will also be invited to attend.

19. Any player, parent, guardian, coach, manager etc. connected with the club who, due to their actions, or non action, cause the club to have a fine or fines imposed upon it, shall be responsible for the payment of such fines in full. Should any fines remain unpaid, then the committee shall consider the suspension of any persons from the club for a period of time, or permanent exclusion as necessary, until the matter has been resolved to the satisfaction of the committee.

20. Barton Rovers Football Club has adopted and will enforce a Football League requirement that anyone wishing to take photographs or film any matches must seek permission from both teams and if the pictures are to be published then written permission must be granted by the parents of the children involved.

21. The wearing of bladed sole football boots is discouraged by the club.

22. The club is affiliated to the Birmingham County FA

23. The club shall obtain public liability insurance either through HSC or independently.

Committee Members 2008/2009 Season

Chairman: Pete Moss
Vice Chairman: Dave Garforth
Secretary: Bill Mason
Treasurer: Tracy Cole
Club Welfare Officer: John Franklin
Development Officer: Mike Brown
HSC Liaison Officer: Vacant
Youth Football Representative: Mick Cole
Mini Football Representative: Scott Bishop